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An effective agenda goes beyond start time, location, topics, and durations. Effective agendas do the following:* Support the meeting purpose* Set the expectations of attendees as to what will be discussed* Inform attendees of any preparation that will be required prior to the meeting* Give the meeting leader a roadmap for driving the agenda* Permit adequate time to cover each item* Allow the meeting leader to adjust the agenda easily if the meeting gets behind scheduleHaving said all this, there is a guiding principle the meeting certificate owner needs to follow: The meeting owner drives the agenda, not the other way around. There are times where you may have a concise meeting purpose and specific agenda items to address the meeting purpose, but the actual meeting deviates from the agenda. Be open to the agenda change; just make sure the meeting purpose is still being met. Doing this requires the meeting owner be very in-tune to what is going on in the meeting and footing it back to what is happening on the agenda. If the actual meeting is deviating from the agenda, the meeting owner needs to consciously decide if the deviation is appropriate or if it needs to be nipped in the bud. There’s no secret sauce on this; it means keeping the original meeting’s purpose in mind, observing what is actually happening in the meeting, and continually assessing whether the meeting’s purpose is being of met.
When a company has clearly defined its Purpose, analysis Mission, and Values, then all decisions, policies, and actions will have a measuring stick to keep them on course and you will have an organization multipurpose which attracts and keeps the best! You’ll create an organizational culture which naturally acts solution as a magnet to attract certificate and retain like-minded people. And you’ll also have of the framework to interview about the things that matter most to you and your organization. No longer will people be hired based solely on technical abilities or simply to fill seats.
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